NEW HIRE PACKET

Social Security number: the application asks for it (391.21(b)(1)); it is kept encrypted in the Identity card on the person’s profile, so it is not typed or printed on this form. One place to capture everything the DOT/FMCSA requires when someone is hired — the application (49 CFR 391.21), their previous employers and the safety-history inquiries (391.23), the license, medical certificate and the hire checks. It is saved to the driver’s file, so the dates show up in the DOT Compliance File and the dashboard. You can come back any time to add the answers from previous employers. Social security numbers are not entered here — keep them on the signed paper application.

Every motor vehicle accident (391.21(b)(7)) and every conviction or forfeited bond for a traffic law violation except parking (391.21(b)(8)).

List every employer for the last 3 years (391.21(b)(10)), and if the person drove a commercial vehicle, the 7 years before that too (b)(11). For every employer in the last 3 years that was subject to the FMCSRs or DOT drug and alcohol testing, you must send a safety performance history request within 30 days of hire and keep the answer — or record your good-faith effort if they do not reply (391.23). Print the request letters from the packet button below.